Track Fixed Assets

The fixed asset register keeps track of equipment, vehicles, and other capital purchases — what they cost, how they depreciate, and what happens when you eventually dispose of them. This requires the Finance Management add-on.

1. Set up asset categories

1. Go to Finance & Accounting → Asset categories.
2. Create a category for each type of asset you track, e.g. Vehicles or Office Equipment.
3. Set the book and tax depreciation rates for each — these support your reporting and don't run an automatic depreciation posting on their own.

2. Add an asset

1. Go to Finance & Accounting → Fixed assets.
2. Click Create and enter the cost, purchase date, and category.
3. Link it to the original purchase bill if you have one.
4. Save.

3. Dispose of an asset

When an asset is sold, scrapped, donated, or written off:

1. Open the asset and choose Dispose.
2. Select the disposal type — Sale, Scrap, Donation, or Write-off.
3. Confirm — this posts the disposal journal for you.

:::info Depreciation schedules Tax depreciation schedules for reporting purposes live under Taxation, when that's licensed — they're separate from the rates you set here. :::

Next step

Accounting permissions and troubleshooting

What each role can do, and fixes for common issues.