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Recording a GRN (Goods Received Note)

A GRN records that goods have physically arrived from a supplier — it's the step that increases your stock on hand.

Before you start​

You'll need:

  • A supplier set up under Setup → Parties
  • At least one product to receive
  • A warehouse to receive into (if you use Warehouse Management)

Step by step​

  1. Go to Purchasing → Good Receive Note → Create.
  2. Fill in the header: date, supplier, warehouse, and any reference numbers.
  3. Add line items — product, quantity, and cost.
  4. If the product tracks batches or expiry, enter the batch/expiry details on that line.
  5. If the product is serial-tracked, scan or type one serial number per unit — Biznsbook won't let you post without them.
  6. If your company uses quality checks, record accepted vs. rejected quantity before posting.
  7. Click Post. This is the moment stock increases — a draft GRN has no effect on stock or accounting.

Turning a GRN into a supplier bill​

Once posted, you can create a purchase invoice directly from the GRN for the quantities not yet billed — this avoids double-counting stock, since the GRN already increased it.

Common issues​

"I posted the GRN but stock didn't move." Check that you posted (not just saved as draft), and that you're looking at the correct warehouse.

"It won't let me post without a batch number." The product has track expiry enabled — this is a setting on the product itself, under Products → Edit → Expiry section.

"It won't let me post without serial numbers." The product has serial tracking enabled. Every unit needs its own serial number captured at receipt — this is what powers warranty lookup later.

  • Setting up a product (coming soon)
  • Understanding stock adjustments (coming soon)

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