Receive Stock: GRN and Fast Receive
A Goods Received Note, or GRN, records that goods physically arrived. It increases stock on hand when you post it.
Record a GRN
- Go to Purchasing → Good Receive Note and create a new one.
- Enter the date, supplier, warehouse, any reference numbers, and the line items — product, quantity, and cost.
- If the product tracks batches or expiry, enter those details on the line.
- If the product is serial-tracked, capture one serial per unit before you can post.
- If your administrator has enabled receipt batch photos, attach images to a line as evidence of what arrived.
- Complete a quality check if your process uses one — accepted vs. rejected quantities, with a correction path for rejected stock.
- Post the GRN once receiving is confirmed. This is the step that actually increases stock.
Billing: once Purchase is enabled, you can create a purchase invoice from a posted GRN for quantities not yet billed. The GRN moves stock; the invoice records what you owe the supplier.
Fast Receive, for high-volume docks
Inventory Operations → Fast Receive is a streamlined alternative to a formal GRN, useful when your dock is scanning in a lot of cartons quickly. Receive Sessions lets you review and manage those sessions afterward.
Fast Receive needs Manage GRN permission. Some companies prefer formal GRNs everywhere for tighter accounting control — check with your administrator which your company uses.
:::tip Receiving thresholds and photos Go to Inventory Settings → Inventory setup to turn on receipt batch photos (off by default), adjust GRN variance tolerance, and set other receiving defaults. :::