Generate and Email Payslips

Payslips give each employee a clear breakdown of earnings, reimbursements, deductions, tax, leave, loan, and attendance for the period. You generate them from a run, then preview, print, or email.

Generate from a run

From Payroll → Payroll runs → Run details (status Approved, Posted, or Paid):

1. Click Generate payslips.
2. Numbers look like PS-{year}-{month}-{seq}.
3. Use Preview, browser Print, or Email payslips (one employee or the whole run).

Email sets the emailed flag and date on each payslip when delivery succeeds.

Browse existing payslips

1. Go to Payroll → Payslips.
2. Filter by period or employee.
3. Open a payslip for earnings, reimbursements, deductions, tax, leave, loan, and attendance summary.
4. Print from the browser, or email from the payslip or run screen.

Employees with ESS access can also see My Payslips when that feature is enabled for your company.

:::tip Email delivery Company email (SMTP / Communication Center) must be configured, and the employee needs a work or personal email on their HR record. If email fails for one person, check that address first. :::

Next step

Run payroll

Approve or post a run before generating payslips.

Payroll permissions and troubleshooting

Fix email failures and missing payslip actions.