Import Purchase Bills

Use this workflow when your business buys in foreign currency and needs landed cost treatment on the purchase.

:::info Not in the main Purchasing menu Import bills, their cancellation screen, and import returns aren't in the standard Purchasing dropdown. Ask your administrator for a direct link or bookmark if your company uses import purchasing. :::

Create an import bill

1. Open the Create import bill screen your administrator has linked for you.
2. Set the purchase type to Import/Export.
3. Enter the bill as you would a local purchase invoice, plus a landing expenses field for freight, duty, and handling costs incurred to bring the goods in.
4. Save — it posts the same way local invoices do.

Landed cost allocation

The actual allocation of freight and duty across item costs happens under Inventory, not the Purchasing menu — see Landed cost and GRN variance.

Cancelling and returns

Import bills have their own cancel import bills screen, separate from the standard purchase invoice cancellation flow, and their own import returns list rather than the regular purchase returns screen.

:::warning Confirm treatment with your accountant How landing expenses map to your chart of accounts, and how import purchases should be treated for tax, varies by jurisdiction — involve your accountant before relying on this for compliance reporting. :::

Next step

Purchase permissions and troubleshooting

What each role can do, and fixes for common issues.