Match a PO, GRN, and Invoice
Purchasing documents are meant to connect — a PO to its GRNs, and both to the eventual invoice — so you can see the full trail for one order.
Reading a PO's details page
| Element | Meaning |
|---|---|
| Match score | Average of received % and invoiced % against the ordered quantity |
| Linked GRNs | Goods receipts tied to this PO |
| Linked invoices | Purchase bills tied to this PO |
| Attachments | Supplier quotes, confirmations, or other files |
| Approval workflow | Stage history, when multi-step approval is on |
| Audit trail | Who changed the PO, and every submit / approve / cancel / email event |
The document flow bar on a purchase invoice or GRN's details page shows the same chain visually: PO → GRN → Invoice → Payment, with links wherever a document exists.
Link documents manually
If a GRN or invoice wasn't created directly from the PO — for example, a GRN posted from the GRN menu on its own — open the PO's Details page and use Link GRN or Link invoice to connect it. This is usually why a match score looks low even when the paperwork is actually correct: the documents exist, they just aren't linked yet.