Record Supplier Advances
A supplier advance is a prepayment you can hold against a supplier and apply to a bill later, instead of paying each invoice in full as it arrives.
Record the prepayment
Record it as a cash or cheque payment voucher — see Record payment vouchers — and flag it as a supplier advance against the relevant supplier.
Apply it to a bill
- When creating a purchase invoice for that supplier, check the available balance shown on the create screen.
- Enter an amount in Advance amount to apply.
- The applied amount reduces what's still owed on that invoice.
Track outstanding advances
Go to Purchasing → Supplier advances for a list of posted bills with prepayment and outstanding-received status — useful for clearing old prepayments against goods that haven't arrived yet.
:::info If the advance won't apply The bill needs an actual supplier selected (not Cash Purchase), and the advance needs to exist as a cash-payment row already flagged as a supplier advance. :::