Manage Par Levels and Auto-Ordering
Par levels set a target stock quantity per ingredient. When on-hand stock falls below it, Biznsbook can generate a draft purchase order for you — automatically, or on demand.
Set up a par level
- Go to Restaurant → Par Levels → New Par Level.
- Choose the item and warehouse.
- Enter the par quantity (target on-hand) and minimum order quantity (smallest amount to order at once).
- Optionally set a preferred supplier, preferred unit, lead time, and notes.
- Save.
:::warning A preferred supplier is required to auto-order Generated orders are grouped by supplier — a par level without one can't become a PO. It's recorded as Skipped in the order history until you assign one. :::
Reading the list
Each row shows current stock, shortage, and the suggested order quantity (covers the gap to par, never less than the minimum order quantity). Current stock is color-coded: green at/above par, amber 50–99% of par, red below 50%.
Generate purchase orders
- On demand — click Generate Orders. Biznsbook groups every shortage by supplier, pre-fills unit prices from your latest supplier price history, and creates one draft PO per group.
- Automatically — turn on Auto-generate purchase orders in Settings. A daily check at 06:00 UTC does the same and drops an in-app alert, at most once a day.
- Generated orders are always Draft and never auto-submitted — review and submit them through your normal purchasing workflow.
Order history and bulk import
Order History (needs View restaurant reports) lists each run — date, trigger, PO number, line count, and status, with a reason for any skip. Import CSV on the Par Levels page accepts columns Item Code, Par Qty, Min Order Qty, and Supplier Code — Biznsbook matches the item code against OEM number, SKU, or name, and the supplier code against supplier short name or name.