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Transfer Stock Between Warehouses

A stock transfer moves quantity from one warehouse to another, with an explicit in-transit step — never a silent quantity edit.

The typical flow​

Draft or Pending approval
  → Approve & Ship
  → In Transit
  → Receive (can be partial)
  → Partially received → Received

Create a transfer​

  1. Go to Inventory Operations → Stock Transfers and click New transfer.
  2. Select the from and to warehouse — they must be different.
  3. Set the transfer date and an optional expected arrival date (it can't be before the transfer date).
  4. Add lines — pick products and quantities. Biznsbook checks each line against available stock at the source. A destination bin can be set on each line if you use storage locations.
  5. Save as Draft, or Submit so it shows as Pending approval.

Approve, receive, and cancel​

  1. Open Transfer details and click Approve & Ship. Stock is deducted from the source warehouse and marked in transit.
  2. When goods arrive, click Receive Transfer — or Receive More if only part of the shipment arrived. Enter how much of each line actually arrived; anything left over stays in transit.
  3. Cancel Transfer is available while draft or pending, and also after shipping — in that case, the remaining in-transit quantity returns to the source warehouse.

If approval fails with "insufficient stock," reduce the quantities or check for open reservations and orders at the source site.

Paperwork for the dock​

Open Transfer details for a printable Pick list (sorted for picking at the source) or Put-away list (sorted for the destination bins). These are lightweight helpers, not full warehouse-management wave-picking.

:::info Accounting entries When Accounting is configured, the transfer detail page shows a Journal entries tab: an entry for goods in transit on approve, one clearing into the destination on receive, and one restoring the source if you cancel after shipping. :::

What transfers don't do​

  • They don't change your company's total stock of an item — only which warehouse it's sitting in.
  • They aren't a sale or a purchase — no customer or supplier invoice is created.
  • They're different from map node transfers, which move stock between bins inside the same warehouse — see Use the warehouse map and analytics.

Next step​

Monitor warehouse capacity

Keep an eye on how full your locations are getting.